|STEEPLE RUN HOMEOWNERS' ASSOCIATION
BOARD MEETING MINUTES
June 25, 2019
Page updated 06/30/2019
In attendance: Arlanda Brantley, Janice Hudson, Steve Kadish, Karen Malcolm, Jill
Peterson and Crystal Senyshyn
Absent: Herb LeBlanc
Call to Order:
Meeting was called to order by Steve Kadish at 7:10 p.m. and a quorum was
Approval of Minutes:
Approval of the March 27 Board meeting minutes was made via email and the minutes
distributed to residents on March 30.
Janice Hudson presented the final Treasurer’s Report for Fiscal Year 2018-2019 which
ended 5/31/19; this report is included with these minutes.
A 2019-2020 budget was presented and discussed. Quotes for replacing the
decorative wood fencing at the Crystal Lake Avenue entrance have not been received
so an estimate of $1500 was used. Jill motioned to accept the proposed budget after
increasing the Mowing/Landscaping expense from $2700 to $3000, Steve seconded
and motion passed unanimously.
Postcard invoices for the $85 2019-2020 Dues Assessments have been mailed and are
due June 30. As of the 25th, $3,315 in payments have been received from 39 of our
74 member households (53%). There will be a grace period until July 31; after this
date, 1.5% interest (calculated from July 1) and a $25 late fee will be initiated.
One member household has not yet paid their 2018-2019 dues; a late fee and interest
have been accruing and if still outstanding in August, a late notice and lien warning will
be issued. The expenses of notification and of the lien will become the responsibility of
The reimbursement policy was clarified; most expenses should be pre-approved by the
Board, receipts and invoices should be submitted and copies should be logged for
Architectural Committee Report:
Communications Committee Report:
An updated Directory will be distributed after a new family moves into 4208 Steeple Run
and their contact information received.
Compliance Committee Report:
Following established protocol, letters of violation will be sent to homeowners who allow
their grass to exceed 8” in height and who have trailers in their driveways.
If you have a camper, RV or boat, please notify a board member if you wish to have
them in your driveway for a short period for cleaning, loading and unloading before and
Child-size vehicles, mini-bikes and golf carts are not street legal and cannot be driven
on our Steeple Run roads. Small children are exposed to injury on our roads,
especially around the curves; please stress that children should not leave their
driveway and enter the roadways.
Landscaping Committee Report:
Preferred Contractor Report:
The next SRHA Board meeting will be held Tuesday August 20, at 7:00 p.m. at 3709
Church Hill Lane. All residents are welcome and encouraged to attend.
A motion to adjourn was made by Jill at 9:23 p.m., seconded by Crystal. Motion passed.