STEEPLE RUN HOMEOWNERS' ASSOCIATION
BOARD MEETI
NG MINUTES
June 25, 2019
Meeting
Minutes
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ARCHIVED MINUTES
click on the link for the archived meeting minutes (PDF)  The file will open in a new
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Meeting Minutes 06/27/05
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Meeting Minutes 01/07/06
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Annual Meeting 01/05/08
Page updated 06/30/2019
Meeting Minutes 02/21/08
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.Annual Meeting 01/31/09
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.Meeting Minutes 02/21/09
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Annual Meeting 01/19/10
Rescheduled Annual Meeting 02/20/10
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Meeting Minutes 01/22/11
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Meeting Minutes 08/17/11
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Annual Meeting 01/21/12
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Annual Meeting 01/18/14
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Annual Meeting 01/17/15
Meeting Minutes 05/07/15
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Meeting Minutes 12/10/15

Annual Meeting 01/16/16
Meeting Minutes 04/21/16
Meeting Minutes 08/04/16
Meeting Minutes 12/06/16

Annual Meeting 01/21/17
Meeting Minutes 04/11/17
Meeting Minutes 07/25/17
Meeting Minutes 10/03/17
Meeting Minutes 12/05/17

Annual Meeting 01/20/18
Meeting Minutes 01/20/18
Meeting Minutes 03/13/18
Meeting Minutes 05/15/18
Meeting Minutes 07/16/18
Meeting Minutes 09/11/18
Meeting Minutes 11/27/18

Annual Meeting 01/12/19
Meeting Minutes 01/12/19
Meeting Minutes 03/26/19
Meeting Minutes 06/25/19
In attendance: Arlanda Brantley, Janice Hudson, Steve Kadish, Karen Malcolm, Jill
Peterson and Crystal Senyshyn

Absent: Herb LeBlanc

Call to Order:
Meeting was called to order by Steve Kadish at 7:10 p.m. and a quorum was
established.

Approval of Minutes:
Approval of the March 27 Board meeting minutes was made via email and the minutes
distributed to residents on March 30.

Treasurer’s Report:
Janice Hudson presented the final Treasurer’s Report for Fiscal Year 2018-2019 which
ended 5/31/19; this report is included with these minutes.

A 2019-2020 budget was presented and discussed.   Quotes for replacing the
decorative wood fencing at the Crystal Lake Avenue entrance have not been received
so an estimate of $1500 was used.  Jill motioned to accept the proposed budget after
increasing the Mowing/Landscaping expense from $2700 to $3000, Steve seconded
and motion passed unanimously.

Postcard invoices for the $85 2019-2020 Dues Assessments have been mailed and are
due June 30.  As of the 25th, $3,315 in payments have been received from 39 of our
74 member households (53%).  There will be a grace period until July 31; after this
date, 1.5% interest (calculated from July 1) and a $25 late fee will be initiated.

One member household has not yet paid their 2018-2019 dues; a late fee and interest
have been accruing and if still outstanding in August, a late notice and lien warning will
be issued.  The expenses of notification and of the lien will become the responsibility of
the homeowner.

The reimbursement policy was clarified; most expenses should be pre-approved by the
Board, receipts and invoices should be submitted and copies should be logged for
reimbursement.

Architectural Committee Report:
None

Communications Committee Report:

An updated Directory will be distributed after a new family moves into 4208 Steeple Run
and their contact information received.

Compliance Committee Report:

Following established protocol, letters of violation will be sent to homeowners who allow
their grass to exceed 8” in height and who have trailers in their driveways.

If you have a camper, RV or boat, please notify a board member if you wish to have
them in your driveway for a short period for cleaning, loading and unloading before and
after vacations.

Child-size vehicles, mini-bikes and golf carts are not street legal and cannot be driven
on our Steeple Run roads.  Small children are exposed to injury on our roads,
especially around the curves; please stress that children should not leave their
driveway and enter the roadways.

Landscaping Committee Report:
None

Preferred Contractor Report:

None

Next Meeting:
The next SRHA Board meeting will be held Tuesday August 20, at 7:00 p.m. at 3709
Church Hill Lane. All residents are welcome and encouraged to attend.

Adjournment:
A motion to adjourn was made by Jill at 9:23 p.m., seconded by Crystal.  Motion passed.

Respectfully submitted,
Jill Peterson
SRHA Secretary